LABBOX
POWERED BY VIDA
BRIDGING LEGACY
WITH THE FUTURE
ACHIEVING EFFICIENCY
AND SUSTAINABILITY
IN THE LAB
www.martelinstruments.com
Sample and workflow management
Without validation, a lab cannot be sure of
reliability, however manual data entry can often
cause issues such as, inaccurate results,
misguided onward decisions, wasted resources
and potential harm to finances.
Validation and scalable reporting
Confidentiality is essential for laboratory data.
Measures must be put in place to safeguard
data. Protecting patient data or research
findings involves authorised access, disclosure
and alteration procedures.
Manual monitoring processes tend to waste
time that could be better spent on more
productive tasks that add value to a
laboratories operations and the services
provided to customers. It also increases the
risks of human error.
Data accuracy and integrity
Between 60-70% of clinical decisions regarding
hospital admission and discharge are based on
laboratory results, therefore data accuracy and
integrity in labs is non-negotiable.
Current challenges faced in
laboratory data management.
Product quality, safety and regulatory compliance must be maintained in laboratories responsible
for testing, measuring and analysing samples. This spans across scientific sectors such as
pharmaceuticals, food safety and diagnostics. Due to the immense responsibility for efficiency and
accuracy in the lab, challenges often arise in the day-to-day management of processes and
procedures:
Sustainability:
Achieving sustainability in the lab involves implementing practices that minimise the impact a
laboratory and its day-to-day operations have on the environment, for example, energy usage,
water consumption, waste management and proper disposal processes
Efficiency:
Another crucial aspect of any lab is the processes adopted to ensure the quality of work is
maintained whilst saving time, resources, energy and cost, for example the implementation of
software that streamlines processes that previously required manual labour.
Sustainability and efficiency in the lab.
Regulatory compliance
Adhering to regulations means maintaining
stringent quality control, accurate record-keeping
and auditable processes. This can have significant
impacts on how labs function and the efficiency
of their data transfers and workflows.
Time efficiency
Data security and storage
Several factors including, sample identification,
labelling, tracking, data management and
resource coordination cause a variety of
maintenance challenges, as well as coordination
and consistency problems.
Who are Martel Instruments?
A team of collaborative design, software and engineering experts with over 40 years of experience
designing solutions which output data from varying analysis results, directly from instrumentation, to
printable or electronic formats. With our on-site UK manufacturing capabilities and industry
knowledge, we bring your bespoke solutions to life whilst ensuring compliance and compatibility in
geographical territories around the world.
Why work with Martel Instruments?
We understand laboratories and the data logging requirements found within them. Our team has the
industry hardware and software knowledge to allow your management software and platforms to talk
directly to your lab analysis equipment, through data logging connections. Here’s how we do it:
LABBOX
POWERED BY VIDA
Introducing...
Getting your
lab results data
where it needs to be.
The VIDA LabBox system provides process
control and sample collection for laboratory
equipment. An innovative solution that links
your existing equipment to any ELN or LIMS
interface to automatically transfer the
results data.
This new laboratory technology instantly
and accurately records, stores and transfers
your lab data with 100% accuracy, removing
time-sensitive manual input and risk of
inaccuracies.
“This has been a research project which has a real and practical
significance, early feedback from our students and technical staff
certainly indicates that VIDA will be a welcome addition within any
laboratory – helping to streamline and manage their activity, plus
massively reducing manual data processing requirement.”
Dr. Garry M Weeks PhD MSc BSc (Hons) MCIEH, Teesside University
System overview The Martel VIDA LabBox system provides process control and sample
collection for laboratory equipment. This allows you to:
Connect supported lab equipment, that can send data to VIDA that will
then be stored in a smart and intuitive manner.
Export saved data as formatted reports, standard interchange file types
and directly to LIMS/ELN.
Revolutionary data
collection technology.
Technical overview VIDA has many technical innovations such as allowing you to configure
the device using UI software and sync your saved data to your selected
LIMS/ELN.
Equipment support VIDA supports lab equipment such as balances, torque and pH meters
and has a variety of USB and standard RS232 serial ports to allow
equipment to be easily connected.
LabBox
POWERED BY VIDA
The Martel VIDA LabBox system provides process control and sample collection for laboratory
equipment. It allows you to record your sample measurement data through a combined barcode
sample identification, timestamp and user details. You can simply view your results and download any
required records over ethernet or WIFI networks using the web interface.
The VIDA LabBox is equipped with 85GB
of internal storage for over 50 million
sample records. Save your records in CSV
format for an easy transfer to external
systems.
The VIDA LabBox has a 500MHz Arm
processor design for efficient processing
and silent fan-less operation
Standard Ethernet and WIFI interfaces
and built-in RFID reader for user
authentication. As well as standard USB
and RS232 serial interfaces for equipment
connection.
Storage
Processor
Connectivity
Data
Manual data entry, particularly
from legacy equipment is
prone to errors that can
compromise the integrity of
lab results.
In highly regulated industries
that require stringent data
tracking to comply with
regulatory standards, data
needs to be accurate, secure
and traceable. Personnel
Personnel across a laboratory
have various different data
needs.
When considering the
different accessibility levels of
people in the lab need, a
customisable solution to data
management is necessary to
ensure only the relevant data
is accessible to a technician vs.
a manager, to help streamline
decision-making.
Instruments
Bridge the gap between legacy
and modern systems.
LabBox will connect to older,
standalone instruments and
link directly to your digital
systems.
By using a network interface,
LabBox collects raw data in
real-time, feeding it into a
LIMS or ELN without the need
for additional manual input.
LabBox enables connectivity in more ways than one. Its capabilities to integrate equipment with
software builds a link between personnel and their data. Interpretation, management, shareability and
transferability are enabled through accurate data logging and connectivity.
For many laboratories, connectivity introduces a baseline for a true understanding and management of
various data records. Through complete awareness of data streams, comes the power to make more
informed decisions towards sustainable and efficient processes.
Connectivity: A step-change towards
efficiency and sustainability
Enabling connectivity
across instruments,
personnel and data
leads to efficiency and
sustainability.
Efficiency in laboratory operations
Automated data transfer
Centralised data
Improved traceability
Scalability
Reduction in manual work increasing efficiency
Configured to your requirements ensuring that it can communicate with your lab equipment and
end data systems to act as your ELN system or LIMS interface. The system then has the ability to
transpose your raw results data into the required formats in line with your internal processes and
compliance requirements.
As LabBox can communicate directly with your lab equipment the need for manual data entry is
eliminated, this removes the risk of human error and increases efficiency through instant data
recording.
When the VIDA LabBox is integrated into your laboratory processes it collects data from various
locations and stores it in one place. This makes it easier for the relevant personnel such as analysts
and mangers to access and share the data where necessary. This centralised approach also
eliminates the risk of fragmented data.
LabBox ensures accuracy and traceability by capturing and timestamping data from each instrument
and keeping a log. With extensive storage capacity, the VIDA LabBox keeps extensive records that
are ID-matched and fully compliant with industry standards.
As your lab grows and adopts new instruments, your data system will remain effective. The LabBox
system can easily be adapted to accommodate expansions, meaning you can save time, resource
and money whilst scaling your business.
Once positioned in your laboratory, LabBox can help you achieve ultimate process efficiency, This
intuitive interface allows you to tailor the system to your specific needs ensuring every aspect of your
operation is completely optimised. With LabBox you can focus more on your research and less on
administrative tasks, leading to faster and more reliable results.
Sustainability in laboratory operations
Ability to connect any equipment
Electronic and paperless
Regulatory compliance
The VIDA LabBox operates
completely electronically and
paperless, there is now no for
hand-written data records,
ensuring your lab works towards
its sustainability goals.
As the VIDA LabBox has the ability to configure with all pieces for laboratory equipment whether
modern or older legacy pieces, there is no need to replace equipment that can currently not
communicate with each other. The LabBox ensures all equipment can communicate and streamline
your procedures, making what would’ve been otherwise redundant equipment, valuable.
With strict regulatory standards
across the scientific sector,
maintaining compliance is
compulsory, not only are
sustainability requirements being
Creating more efficient processes within the lab space will result in opportunities to assess where your
biggest environmental implications are. Identifying their existence means addressing their impact!
introduced but the need for accurate data keeping, data integrity and traceability are essential and the
VIDA LabBox provides this, ensuring your lab can continue operating sustainabily.
A future with fully connected labs.
‘’The key is connectivity. Providing an automated data transfer interface
that can connect legacy and modern lab equipment alike with existing
LIMS or ELNSs can enable labs to work at full capacity. This means
researchers can focus on what they do best, innovation, as opposed to
logging in hours on data entry.”
Joanne Hockaday, Commercial Manager at Martel Instruments
Labguru seeks to streamline lab operations through laboratory management software, a data
management solution that integrates electronic lab notebooks,, LIMS, inventory management,
automation and informatics from different sources into one easy-to-use platform.
“One of our clients, a high-regulation service lab, had a tedious
process for recording basic and routine measurements like weight
and pH”
“The status quo in this lab was for each measurement to be
manually printed and logged. Now with LabBox, data can be
automatically recorded and made available immediately in Labguru.”
Joanne Hockaday, Commercial Manager at Martel Instruments
LabBox offers configurability, adaptability and scalability, a solution
that caters to the reality of a fully connected lab ecosystem where
data flows seamlessly between devices, personnel and systems.
“It is a collaboration that our team has enjoyed. It is an intuitive one
as well. We have the same goal when it comes to establishing holistic
data connectivity in the lab. LabBox operates very well with Labguru
in that aspect.”
Our partnership with Labguru ensured that their client could
streamline their processes implementing new ones that offer
maximum efficiency in the lab with sustainability in mind.
Bridging the data gap to facilitate
laboratories of the future.
When integrating LabBox into Labguru, we opened a whole new realm of possibilities for Labguru:
Begin your journey towards a laboratory of the
future. Connect your lab with LabBox.
sales@martelinstruments.com
(0)1207 290266
